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Attendance Information

Absence Verification


School begins at 8:10 with the first bell ringing at 8:07. Students should go directly to class until 8:20 where he/she will be marked tardy by the teacher. If you and your child arrive after 8:20, (especially K-2nd grade children) please walk them to the office to obtain a late pass.  We urge parents to strive for punctuality so each child starts his or her day on a positive note.

When a student is absent from school for any reason, telephone the school each day your child is absent.  Please call 537-1919 extension 1 and leave a message on the attendance voicemail box.  Please state the student’s full name, the reason for the absence, the date(s) of the absence, your name and relationship to the child, and the teacher’s name and room number. Our attendance voice mail may be accessed 24 hours a day, 7 days a week.  If we have not been notified within the 48 hour period, the student will be marked as unexcused.

Legally Excused Absences (Education Code 48205)

A student may be excused legally from school when the absence is for the following reasons:

1      Personal illness or injury.

2      Quarantine under the direction of a county or city health officer.

3      Medical, dental, optometry, or chiropractic services rendered.

4      Attendance at funeral services for a member of the immediate family.

5      Jury duty in the manner provided by law.

6      Pupil is custodial parent of a child who is ill or has a medical appointment during school.

7      Exclusion for failure to present evidence of immunization.

8      Exclusion from school because student is either the carrier of a contagious disease or not immunized for a contagious disease.

9      Pupils in grades 7 – 12 who leave school (with prior approval of the Principal or his/her designee) to obtain confidential medical services.  The pupil is to return a copy of the medical professional’s appointment verification form.

10   Upon written request of the parent or guardian and prior approval of the Principal or his/her designee and pursuant to board policy, a student’s absence may be excused.  Reasons include, but are not limited to:

*         Appearance in court.

*         Observation of a holiday or ceremony of his/her religion.

*         Attendance at a religious retreat not to exceed four (4) hours per semester.

*         Employment interview or conference.

*         Attendance at funeral services for someone not a member of the immediate family.

*         Family emergencies.

*         Appearance at SARB or SART.


Attendance Requirements

According to Education Code 48260, any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance supervisor. Any student who is absent from school without a valid excuse for ten percent or more of the school days in one school year, from the date of enrollment to the current date, is deemed a chronic truant.


Truancy Interventions (unexcused absences)

  • 3 absences - 1st Truancy Letter - serves as a reminder to the parent/guardian to address the student’s attendance issues and to avoid possible future truancy.  (Student/parent conference may be required at middle and high school)  
  • 6 absences - 2nd Truancy Letter - Student Attendance Review Team (SART) Meeting with the Principal or Assistant Principal, Counselor, Parent, and Student (Attendance Contract)
  • 9 absences - 3rd Truancy Letter - Student Attendance Review Board (SARB) Meeting at the District Office.  This is a truancy mediation program mediated by the county's district attorney or probation officer, and/or a juvenile court.  Also in attendance are the Student Resource Officer (SRO), District Personnel, School Administrator, Parent, and Student.
  • Excessive excused absences – after 11 excused absences for illness, a doctor’s note is required for every subsequent absence.  When there is no doctor’s note, the absence becomes unexcused and truancy letters will be generated.
    • Truancy issues may lead to ineligibility for extracurricular activities i.e. dances, sporting events, field trips, and proms.






Student Travel When School Is In Session

The Castro Valley Unified School District discourages student travel when school is in session.  If you must travel when school is in session, please follow the guidelines below regarding Independent Study in order for the absences to be excused.  Remember to give the teachers one week prior advance notice if you are traveling so that they have time to get the work together.  If they aren’t given the required notice, you may not be able to get the work and the absence will be considered unexcused. 

Independent Study Contracts

In order to maximize student achievement and social/emotional growth and in accordance with California Education Code, it is expected that students will attend school every day.  However, family situations do arise which necessitate emergency travel.  When these rare situations arise, families may arrange a Short Term Independent Study Contract with the school.  These contracts are appropriate for unavoidable emergency absence of no fewer than 5 consecutive school days.  Independent study for family vacations or leisure travel that can occur during schools breaks is strongly discouraged, since independent study cannot replicate the classroom instructional experience.  

A completed Short Term Independent Study Contract must be submitted to the office or teacher and signed by a parent/guardian 5-10 school days prior to the absence. The contract must include the dates of absences, return to school date, and reason for the request.  The absence duration should be as brief as possible, as absences of more than a few days will negatively impact student learning.  All requests must be approved by site administration.  Parents should pick up all assigned work on the last day of attendance prior to the trip.  Once the student returns to school, all completed work must be turned into the teacher.  If the student does not complete all assigned work, future requests may be denied.  Independent Study contracts at the end of the school year must be completed no later than fifteen school days prior to the last day of school.  Independent Study contracts cannot be established during the first 10 days of the school year.  

Note:  If a student on an IEP is requesting a Short Term Independent Study Contract, the Program Specialist must be notified immediately so that appropriate IEP documentation can be determined.